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ClinicalTracker.org + Microsoft Copilot: share a trial status change with your research team in Teams or Outlook

Research teams in Microsoft 365 can pair ClinicalTracker.org, which records changes in ClinicalTrials.gov records and links the official source, with Microsoft Copilot, which can draft the Teams message or Outlook email. Here is what works today and what an admin would need to set up. Information only, not medical advice.

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When a trial you follow changes status, Microsoft Copilot can help your research team draft the Teams or Outlook note, with the official record linked.
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Example alert. Names and numbers are illustrative.

Key takeaways

The short version.

  • ClinicalTracker.org records the changes it observes in ClinicalTrials.gov records, such as a new status, and links every change to the official record.
  • Microsoft 365 Copilot works in Teams and Outlook, so it can help turn a recorded change into a short note for colleagues, which a person reads and sends.
  • Microsoft documents company-run routes for an MCP server: a custom connector created by an admin, or a tool in a Copilot Studio agent. Whether ClinicalTracker.org fits your tenant is not confirmed.
  • The free consumer app at copilot.microsoft.com has no documented way to add your own MCP server. Pasting a ClinicalTracker.org alert into Copilot in Teams or Outlook works today.
  • This is research information only. It is not medical advice, and it does not judge eligibility or predict whether a trial will succeed.

Who it is for

Who is this pairing for?

  • It is for research teams whose day runs through Teams and Outlook and who need to tell colleagues when a trial they follow has changed:…

  • ClinicalTracker.org watches ClinicalTrials.gov and openFDA, keeps a history of the changes it observes, such as a new status, a revised…

  • ClinicalTracker.org says what changed.

It is for research teams whose day runs through Teams and Outlook and who need to tell colleagues when a trial they follow has changed: coordinators, study staff, sponsor and CRO teams, academic groups, patient advocacy staff and analysts.

ClinicalTracker.org watches ClinicalTrials.gov and openFDA, keeps a history of the changes it observes, such as a new status, a revised date, a new site or posted results, and links each one to the official record. Microsoft Copilot is Microsoft's AI assistant, and in Microsoft 365 it works in apps such as Teams and Outlook.

ClinicalTracker.org says what changed. Copilot helps your team say it to colleagues in a clear, short message. Neither judges whether a trial is right for anyone.

Use cases

4 ways people use ClinicalTracker.org + Microsoft Copilot.

  1. Teams message

    1. A status change becomes a short Teams message

    Paste the ClinicalTracker.org alert into a Teams chat or channel and ask Copilot for a three-sentence message: which trial, what the status was and is now, and the date it was detected. Ask it to use only what the alert says.

    You read the draft, fix it and post it. Because the alert links to the official record, the message can carry the link so colleagues can check it.

  2. Outlook email

    2. An Outlook email for a wider group

    Some updates go beyond a channel: a steering group, a site list or an advocacy mailing. Paste the alert into Copilot in Outlook and ask for a brief email with a clear subject line, the change in plain words and the registry link.

    Review the draft before it goes out, and remove anything the alert does not say.

  3. Weekly digest

    3. A weekly digest of the trials you follow

    If several of your trials changed this week, paste the alerts together and ask Copilot to list them in a short digest: one line per trial with what changed, when it was detected and the official link.

    Ask it to keep the lines neutral. A moved date is a moved date; the digest should not guess what it means for a person.

  4. Questions to ask

    4. Questions for the study site

    After a change, a team may want to ask the people who run the study. Ask Copilot to draft questions from the recorded change, for example whether a revised date affects the schedule or whether a new site is open to new participants.

    A registry status of recruiting is not a promise of an open place in a study, so the questions go to the study site listed in the record. Copilot drafts the questions; it does not answer them.

On your phone

What the alerts look like.

Illustrative

Figure 1

An example exchange. The trial, status and dates are made up.

Example alerts. Every name, number and event shown is illustrative.

How to

How do I use ClinicalTracker.org with Microsoft Copilot?

  1. Step 1

    Start with what works today. Copy a change from your [ClinicalTracker.org](https://clinicaltracker.org) alert, with its registry link, into Copilot in Teams or Outlook, and ask for a draft message.

  2. Step 2

    To try a live connection, the remote MCP address is https://clinicaltracker.org/mcp (full tools, with sign-in) or https://clinicaltracker.org/mcp/public (search only).

  3. Step 3

    In Microsoft 365, a Global or AI Administrator creates a custom MCP connector under Copilot, Connectors in the admin center, per Microsoft's [guide](https://learn.microsoft.com/en-us/microsoft-365/copilot/connectors/set-up-custom-federated-connectors). Users need a Copilot license.

  4. Step 4

    Or add the address as a tool in a Copilot Studio agent, per Microsoft's [guide](https://learn.microsoft.com/en-us/microsoft-copilot-studio/mcp-add-existing-server-to-agent): it offers None, API key or OAuth 2.0. Test with a small group first.

There is no official partnership, listing or built-in integration between ClinicalTracker.org and Microsoft. Microsoft's connector guide lists Microsoft Entra SSO, OAuth 2.0 or no authentication, and whether ClinicalTracker.org's sign-in works with it is untested. The free consumer app at copilot.microsoft.com has no documented way to add your own MCP server.

Open ClinicalTracker.org + Microsoft CopilotConnect your AI

FAQ

Frequently asked questions.

Is ClinicalTracker.org an official Microsoft Copilot integration?

No. There is no partnership, listing or built-in integration. Any live connection is one your own admin or agent builder sets up. Otherwise you can paste alerts into Copilot.

Can I add ClinicalTracker.org to Copilot myself?

Not in the free app at copilot.microsoft.com, which has no documented way to add your own MCP server. At work, Microsoft says an admin creates custom connectors in the Microsoft 365 admin center, and Copilot Studio lets an agent builder add an MCP server as a tool.

What if my company will not add a connector?

Paste the ClinicalTracker.org alert into Copilot in Teams or Outlook and ask for a draft. The alert links to the official record, so the draft can too.

Is this medical advice?

No. ClinicalTracker.org reports what the official registries say and what changed. It does not judge eligibility, rank treatments or predict whether a trial will succeed. Talk to your care team about any trial.

Can we trust Copilot's draft?

Check it against the linked record before you send it. Ask Copilot to use only what the alert says, and remove anything it adds.

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